Do I have to write an invoice on Vinted?

If you sell privately, no. The platform handles the purchase and payment, and you do not have to issue an invoice. If you sell as a business and someone asks for an invoice, you should be able to write one.

What must be on a Vinted invoice?

Your name and address, the buyer's name and address, your tax number, a unique invoice number, the invoice date, the delivery date, a description of the item and the amount. As a Kleinunternehmer, add: "Gemäß §19 UStG wird keine Umsatzsteuer berechnet."

Can I write an invoice without VAT?

Yes, if you are a Kleinunternehmer (small business under German tax law). Then the invoice shows no VAT, but it carries the sentence "Gemäß §19 UStG wird keine Umsatzsteuer berechnet." Without that reason, you should show the VAT.

How do I write an invoice for under €250?

Up to €250 in total you may write a Kleinbetragsrechnung. It needs only your name and address, the date, a description of the item and the amount. The buyer's name and address and an invoice number are not required.

How do I send the invoice to the buyer?

The easiest way is a PDF by message or email. Check with the buyer how they want to receive it if you are unsure.

How to write an invoice for Vinted sales (with examples)

You sold something on Vinted or Depop, and the buyer writes: "Could you send me an invoice, please?" This happens more often than you think, especially with shops, studios and people who need it for their taxes.

Here is how to write an invoice, step by step, with two examples you can copy.

Do you need an invoice for Vinted sales at all?

Sold privately: No. You do not have to write an invoice.
Sold as a business: Yes, you should be able to write invoices, especially when your buyer wants one.

There is no fixed line between "private" and "business". If you buy on purpose to resell for a profit and do it regularly, you usually sell as a business. If you are unsure, ask a tax advisor (Steuerberater).

What must be on the invoice?

For an invoice to be valid, it needs these details:

Your name and address
The buyer's name and address
Your tax number (or VAT ID)
An invoice number that is used only once
The invoice date
The delivery date, meaning when the item was sent
What you sold, in plain words
The amount
The right VAT note (see the examples)

The full list is in our guide What needs to be on a German invoice.

Example 1: Kleinunternehmer (no VAT)

Invoice no. 2026-001 Date: 12.10.2026 · Delivery date: 10.10.2026

From: Lena Beispiel, Musterstraße 1, 10115 Berlin · Tax number: 12/345/67890 To: Vintage Laden GmbH, Beispielweg 5, 20095 Hamburg

1 × vintage dress, size M, used: €45.00

Gemäß §19 UStG wird keine Umsatzsteuer berechnet.

As a Kleinunternehmer this is the simplest case.

Example 2: With VAT (19%)

If you charge VAT, net, tax and gross are shown separately:

Invoice no. 2026-002 Date: 12.10.2026 · Delivery date: 10.10.2026

From: Lena Beispiel, Musterstraße 1, 10115 Berlin · VAT ID: DE123456789 To: Vintage Laden GmbH, Beispielweg 5, 20095 Hamburg

1 × new sneakers, size 42: net €37.82 VAT 19%: €7.18 Total: €45.00

The principle: the final price is €45, and €7.18 of that is tax.

A template to fill in

Don't want to start from scratch every time? Download a ready-made template, fill in the buyer, the item and the amount, and send it as a PDF:

More in our guide Free invoice template for Germany.

The invoice number

The number only has to do one thing: be unique. Many people use the year and a counter, for example 2026-001, 2026-002 and so on. Just do not reuse a number, and do not leave gaps you cannot explain.

Small amounts: it can be simpler

For amounts up to €250, a Kleinbetragsrechnung is enough. It needs your name and address, the date, the description of the item and the amount. That fits many Vinted and Depop sales. Still, use the standard invoice when a business customer needs it.

Common mistakes

No invoice number, or the same number twice.
The §19 note is missing, although you are a Kleinunternehmer. Then it looks like you forgot the tax.
VAT shown although you may not charge it. This can cause trouble, because you may then owe it to the tax office.
The delivery date is missing.
The wrong tax number, or none at all.

How do you send the invoice?

Easiest as a PDF. Send it by email or in the platform message. An invoice does not have to come by post. A clean template saves time with every sale.

What this means for you

An invoice for Vinted or Depop is less complicated than it looks: a few fixed details, a unique number, the right VAT note. Kikiform turns that into a finished PDF with all required details in a few clicks. You can try it for free.